Chesney Archives
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Some records created by Johns Hopkins medicine, nursing, and public health warrant permanent retention because of their enduring administrative, intellectual, and historical value. The Chesney Archives assists with identification, transfer, preservation, and access to these records. This evaluative process is known as archival appraisal. Archives staff is available to assist in the management of records through all stages of the records lifecycle. Please contact us for more information.

Permanent Archival Preservation

The Chesney Archives is responsible for the permanent archival preservation of core and critical documents relating to the administration of Johns Hopkins Medicine, Nursing, and Public Health when they are no longer in active use. Core documents include:

  • Records of governing bodies, such as Boards of Trustees and Advisory Boards
  • Records of the chief executive offices, such as president of The Johns Hopkins Hospital and deans of the Johns Hopkins University health divisions
  • Records of the registrar’s offices
  • Johns Hopkins publications
  • Publicity records
  • Architectural records

Records of Enduring Value

The Chesney Archives maintains records of lasting historical value that document the role that the Johns Hopkins medical entities and the individuals affiliated with them have played in the history of medicine, nursing, and public health. See our collecting policy on the About Us page for more information on the donation of historic records.

Some records and related materials may be selected, preserved, and made accessible for their enduring historical and administrative value. These records are selected by Chesney Archives staff through a process of archival appraisal, in consultation with offices and individuals across campus. Contact us with questions regarding the maintenance of documents which have been retained for the standard period but which may be valuable to Johns Hopkins.

Scheduled Records Retention

Johns Hopkins has established standards for the retention of business, administrative, and financial records based on generally accepted accounting practices, legal, and regulatory compliance. Business needs may also affect the retention periods of certain records which could exceed those of the federal regulations.

Johns Hopkins Policies

Federal Regulations for Researchers