The Privacy Board of the Johns Hopkins Medical Institution
Welcome to the Privacy Board of the Johns Hopkins Medical Institutions
The Privacy Board is a joint institutional board of The Johns Hopkins Hospital and the Johns Hopkins University schools of Medicine, Nursing, and Public Health. It operates within the context of policies of the Johns Hopkins Medical Institutions that foster open intellectual inquiry within terms of applicable legal requirements and the ethical standards of the health professions.
The role of the Privacy Board is to review and adjudicate applications for research using records, data, and information held by the Medical Institutions. It is the charge of the Privacy Board to allow research using these institutional materials when it is legally and ethically responsible to do so.
Privacy Board review includes, but is not limited to, applications for research in collections held by the following repositories:
- Alan Mason Chesney Medical Archives of the Johns Hopkins Medical Institutions
- Health Information Management Division of The Johns Hopkins Hospital (for access to medical records created more than 50 years ago)
- Department of Art as Applied to Medicine
Please refer to the policies of each individual repository for additional information.
Major privacy laws that apply to collections of data and records held by the Medical Institutions are as follows:
- The HIPAA Privacy Rule
- The Code of Maryland, Health-Gen, Subtitle 3 (Confidentiality of Medical Records) Sec. 4-301 et seq.)
- The Federal Common Rule for the Protection of Human Subjects
- The Family Education Rights and Privacy Act (FERPA)
The Vice Dean for Clinical Investigation of the School of Medicine has oversight of the policies and operation of the Privacy Board. Attorneys from the legal department of the Johns Hopkins Health System provide legal guidance. Membership includes representatives from The Johns Hopkins Hospital and the Johns Hopkins University schools of Medicine, Nursing, and Public Health as well as two individuals who have no affiliation with Johns Hopkins. The staff of the Medical Archives administers the Privacy Board.
Meetings of the Privacy Board
Meetings are scheduled on a quarterly basis in the months of January, April, July and October. The deadline for submission of applications is two weeks prior to the scheduled meeting date. Contact Medical Archives staff for specific meeting dates and other questions you may have:
Contact Information for Privacy Board staff
Application FormsIndividuals both affiliated and not affiliated with Johns Hopkins are eligible to submit applications. Please refer to each application form for specific details that may apply.