Accessing Archival Holdings
Accessing Archival Holdings with Restrictions
Planning an On-Site Visit
Research Services
Reproductions/Permissions/Fees
Ask an Archivist - Easy to use online form for your research inquiries
Accessing Archival Holdings
The Alan Mason Chesney Medical Archives is the official archival repository of The Johns Hopkins Medical Institutions. Our mission is to advance knowledge in the health fields by supporting the current activities of the Medical Institutions, to commemorate the role of Johns Hopkins in the history of medicine, nursing, and public health, and to provide primary source material for research, and tools for education and training whenever legal, regulatory, and ethical conditions permit. We hope you will take the time to explore the resources available here, and to learn more about our new initiatives.
For all requests, the first step is to submit a Registration FormThis is the only step necessary for access to archival holdings that have been screened and redacted of any restricted information, and for access to published materials.
The Medical Archives encourages patrons to apply for access to all of its holdings. However, while some materials held in the Medical Archives are freely accessible, consultation of certain types of records or information is restricted. When requesting access to restricted materials, you will need to complete an additional application which will then be reviewed and adjudicated within the context of the applicable laws.
Once you have registered, Medical Archives staff will inform you of any restrictions that may apply to the materials you have requested and, when necessary, will assist you in completing any additional steps that are required.
Accessing Archival Holdings with RestrictionsVarious laws restrict open access to certain types of records and information held in the Medical Archives. Some of these laws contain provisions which allow special terms of access for particular types of research. The Medical Archives invites patrons to apply for access to holdings with legal restrictions when provisions of the law allow research. Applications are reviewed and adjudicated within the context of applicable laws.
Access for research on information on decedents
To apply for access to holdings that may contain personally identifiable health information when all individuals are presumed deceased, complete and return Form B below.
Application for Access for Research on Decedents, Form B
To apply for access to student records of deceased individuals, complete and return Form E below.Application for Access to Student Records, Form E
Access for reviews preparatory to researchTo request access solely to prepare for a research activity or for similar purposes preparatory to research, complete and return Form C below
Application for Access for Reviews Preparatory to Research, Form C
Access for Johns Hopkins institutional operationsMembers of the Johns Hopkins workforce only. To request access for operational purposes, complete and return Form A below.
General access for Research
If the type of research you are doing or the type of information you are seeking does not fall into one of the specific categories above, there are two other ways of gaining access to restricted materials.1. You may request the authorization of each individual subject of the restricted information, or their personal representative, by having each complete the D-1 form below.
Individual Privacy Authorization, Form D-1
2. If it is not practicable to obtain the authorization of each subject, you may request a waiver of individual authorization by completing the D-2 form below and submitting it to the JHMI Privacy Board, a review board which will consider and adjudicate your request within the context of applicable laws.
Application for Waiver of Authorization from the Privacy Board, Form D-2
Planning an On-Site VisitAppointments must be made in advance. If you wish to make an appointment, first complete and return the registration form. Medical Archives staff will contact you for the details of your visit.
Registration Form
If you have any questions, or require assistance in completing the registration, contact the Archives at the address below.
The Alan Mason Chesney Medical Archives
The Johns Hopkins Medical Institutions
5801 Smith Avenue, Suite 235
Baltimore, MD 21209Tel. 410-735-6800
Fax. 410-735-6770
archives@jhmi.edu
Directions to the Archives at Mt. Washington
Mt. Washington Campus Map
Johns Hopkins Shuttle Service from East Baltimore to Mt. Washington
The Mt. Washington Shuttle stops at the Mt. Washington/Davis Building Circle. This is adjacent to the McAuley Building. The archives is in Suite 235 of the McAuley Building.Research ServicesThe Archives staff provides a fee-based reference service for both on-site and remote users. For more information about this service, contact the Archives at the address below.Because of limited space in the reference room, we request that patrons wishing on-site access arrange appointments in advance.
The Alan Mason Chesney Medical Archives
The Johns Hopkins Medical Institutions
5801 Smith Avenue, Suite 235
Baltimore, MD 21209
Tel. 410-735-6800
Fax. 410-735-6770
archives@jhmi.edu
Reproductions, Permissions, FeesReproductions
If you wish to have reproductions of archival materials made, please complete the two forms below.
Permissions
If, in addition, you wish to request a license to publish, broadcast, or distribute reproductions from the Archives holdings, complete the above two forms and the appropriate Permissions form below.Applications for License to Use Still Photos/Photographic Reproductions
Applications for License to Use Audio Recordings
Fees
Schedules of FeesReproductions
Permissions
Research Services
